In Outlook, we create archive PST file and reduce the size of an Outlook data file which put a good impact on Microsoft Outlook's performance. Here is a similar case you could refer to: To archive items, you establish a default set of archiving rules that apply to all folders, and if a folder needs individual attention (meaning you don’t want it to be subject to the default archiving rules), you can establish special rules for that folder. Select Personal Folders in the Outlook Data Files dialog box.Compacting an Outlook file can take time if the file is stuffed with data. Items will be moved to this location after their aging period. Outlook creates the Archive folder and its subfolders automatically the first time that you archive items. Each folder can have its own set of archiving rules or be subject to the default rules.To tell Outlook how to archive old stuff, start by displaying an AutoArchive dialog box:Negotiate these options to establish default archive rules:Choose among these options to establish archiving rules for a specific folder:2.
Outlook 2003 and Outlook 2007 By default, several Outlook folders are set up with the AutoArchive feature turned on. Items that are moved to the Deleted Items folder are deleted. If you cannot find the archive .pst file in any of the above locations, chances are that you chose to store it in a different place when configuring the auto archive settings.. Open “Group Policy Management Editor” and navigate to the following location: User Configuration\Administrative Templates\Microsoft Outlook 2016\Outlook Options\Other\AutoArchive. You can change how often AutoArchive runs, specify the Outlook data file (.pst) used to store archived items, and choose when items in your Outlook folders are subject to being archived.If you want to set another destination for the archived items, you can browse to and set a different location. There is a default archiving policy, which will simply move the older messages to your Online archive. Here's a quick way to determine the exact location of your Outlook archive: right-click the Archive folder in the list of folders, and then click Open File Location.
Keep your Outlook inbox and its folders under control by moving older items you want to keep to an archive.Use AutoArchive to do this automatically. It will not remove them, that's what the retention policies are for, and indeed none of the default retention policies in EO will remove any items. Before you know it, you could have thousands of messages. the basic turn auto archive checked, run for 14 days, disable the prompts, etc. Choose any other options you want, such as having Outlook delete old items instead of archiving them.For more information about AutoArchive settings, see In the Navigation Pane's folder list, right-click the folder you want to change, and click The first time that you run Outlook, AutoArchive is on by default and runs every 14 days. Setting Policies on the local computer Once you’ve installed the Group Policy Administrative Templates of your Office version, you can also control the Office policies on your own computer via the Group Policy Editor.
This blog clearly explains the usage and the manual tricks to change email retention policy in Outlook 2016, 2013, 2010, 2007 etc.
Email can fill your Outlook Inbox quickly – new messages, replies, and forwards. How to find the archive file location on your machine. etc. Email can fill your Outlook Inbox quickly – new messages, replies, and forwards. Before you know it, you could have thousands of messages.
In the folder list in the Navigation Pane, right-click the folder you want to change, and then click
In some cases, Outlook puts email messages, tasks, and appointments older than six months into the Archive folder — a special folder for items that Outlook thinks are stale or not worth keeping. For a user who is looking out for a solution to set email retention policy in Outlook, this is a correct blog. You get to decide how and when Outlook archives items. The Outlook 2016 policy template loaded in the Group Policy Management Editor.
set to enabled. Outlook checks the AutoArchive properties of each folder by date and moves old items to your archive file. User Configiguration\Policies\Administrative Templates\Office 2016 Microsoft Outlook 2016\Outlook Options\Other\AutoArchive. Through archiving feature in Outlook, users can build a new PST having a name of e.g.
Keep your Outlook inbox and its folders under control by moving older items you want to keep to an You can change how often AutoArchive runs, where it stores archived items, and how long Outlook keeps items before archiving them. Conclusion.
Outlook calls sending these items to the Archive folder You get to decide how and when Outlook archives items. You could modify the Archive options.
when we enforce this policy, if you launch outlook 2016 and go to the file > options > advanced autoarchive settings. archive.pst, which can be accessed in the future.
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